Business Software for Rotas, Logistics & Stock Control
OfficeSystems provides workplace software for staff and driver rotas, working hours, delivery route planning, fleet operations and inventory control.
The complete platform for modern workplace operations
OfficeSystems was built to solve the real operational challenges that businesses face every day — fragmented scheduling tools, disconnected logistics software, and manual stock management processes that drain time and introduce errors.
Our integrated suite brings together rota management, logistics and planning, and stock control into a single, cohesive platform. Each tool is purpose-built for workplace use, with a focus on clarity, speed, and reliability — so your team can spend less time on administration and more time delivering results.
Built for Speed
Every tool is optimised for fast, intuitive daily use — reducing admin time and keeping your team focused on what matters.
Integrated Platform
All your workplace systems in one place. Rota, logistics, and stock management work together seamlessly.
Enterprise Ready
Designed to scale from small teams to large organisations, with role-based access and multi-site support.
Compliance First
Built-in audit trails, reporting, and data retention policies to keep your operations compliant and accountable.
Office Rota Systems
Intelligent scheduling tools that take the complexity out of rota management — from driver scheduling to multi-department staff planning.
Driver Rota Manager
Automatically schedule and manage driver rotas with automated consistency detection, shift balancing, and one-click PDF, EXCEL exports.
View Application- Automated conflict-free rota generation
- Smart Consistency warning system
- One-click print-ready PDF export
- Holiday and absence management
- Advanced admin reports for Drivers Hours.
- Weekly rota views
- Email notifications to drivers
Pro Driver Rota Manager
The advanced tier of our Driver Rota Manager, everything in the standard plan plus priority SMS notifications, multi duty duplication & Mobile App intergration
View Application- Everything in Driver Rota Manager
- Automated conflict-free rota generation
- Smart Consistency warning system
- One-click print-ready PDF export
- Holiday and absence management
- Advanced admin reports for Drivers Hours.
- Weekly rota views
- Email notifications to drivers Plus+
- Priority SMS & email notifications
- Multi-Duty Duplication
- Intergrated Mobile App
Working Hours
Track, manage, and report on employee working hours with precision. Log start and end times, calculate totals, flag overtime, and export audit-ready timesheets in one click.
View Application- Clock-in and clock-out time logging
- Automatic overtime calculation
- Anomaly detection and flagging
- Audit-ready timesheet exports
- Per-employee reporting dashboard
- Payroll-ready data summaries
- Multi-site and department support
Office Staff Scheduler
Plan weekly rotas across departments, manage holiday requests in one place, track attendance in real time & automatically produce pay-cards for accurate payroll. Keep your whole team aligned with this fully intergrated application.
View Application- Drag-and-drop weekly rota planner
- Holiday and absence request management
- Real-time attendance tracking
- Multi-department scheduling
- Intergrated Clock In/Out system.
- Staff pay-card automation
- Automated payroll cards
- Mobile App
Payroll Software
Generate complete pay runs for staff payments, integrated with Office Staff Scheduler pay cards.
View Application- Create multiple pay runs in one application
- Maintain employee records
- Import pay cards from Office Staff Scheduler
- Suitable for teams of any size
- Load historic pay runs from server-side files
Logistics and Planning
End-to-end logistics tools designed to optimise routes, streamline dispatch, and give you complete visibility over your operations.
Delivery Route Planner
Optimise multi-stop delivery routes in real time. Reduce fuel costs, improve on-time performance, and track live progress.
View Application- Multi-stop route optimisation
- Real-time fuel cost reduction
- Live driver progress tracking
- Fastest-path routing engine
- Delivery time window management
- Printable and shareable route sheets
- Historical route performance reports
Fleet Dispatch Manager
Centralise job dispatch, assign drivers, and monitor deliveries end-to-end with live status updates, QR-based proof of delivery, and real-time tracking.
View Application- Centralised job dispatch dashboard
- Driver assignment and management
- QR-based proof of delivery capture
- Live delivery status updates
- End-to-end fleet visibility
- Customer notification system
- Delivery performance analytics
Operations Analytics
Gain actionable insights into fleet utilisation, delivery performance, and operational efficiency through rich dashboards.
- Fleet utilisation dashboards
- Delivery performance metrics
- Operational efficiency insights
- Custom report builder
- Trend analysis and forecasting
Geo-Zone Manager
Define service zones, assign territories to drivers, and automatically route jobs to the nearest available resource.
- Custom service zone definition
- Driver territory assignment
- Nearest-resource auto-routing
- Zone overlap detection
- Live zone activity monitoring
Road Ready
Ensure every vehicle in your fleet meets compliance and safety standards before it hits the road. Manage pre-departure checks, maintenance schedules, and defect reporting in one place.
View Application- Digital pre-departure vehicle checks
- DVLA vehicle lookup
- Instant defect reporting and alerts
- Full DVSA compliance management
- Vehicle service reminders
- MOT and tax expiry reminders
- Fleet-wide compliance dashboard
Road Ready Pro
The advanced tier of our Road Ready system, everything in the standard plan plus Live Accident Reporting.
View Application- Everything in Road Ready
- Digital pre-departure vehicle checks
- DVLA vehicle lookup
- Instant defect reporting and alerts
- Full DVSA compliance management
- Vehicle service reminders
- MOT and tax expiry reminders
- Fleet-wide compliance dashboard Plus+
- Live Accident Reporting system
Stock Systems
Precision stock management that keeps your inventory accurate, your shelves stocked, and your purchasing decisions data-driven.
Inventory Control
Maintain accurate stock levels across multiple locations. Get automated reorder alerts, track every movement, and eliminate stockouts with real-time visibility across your entire inventory.
View Application- Multi-location stock level tracking
- Automated reorder point alerts
- Stock movement history log
- Sales & Delivery management
- Stockout prevention tools
- Supplier and purchase order linking
- Real-time inventory dashboard
Purchase Order Manager
Raise, approve, and track purchase orders from a single interface. Integrate with suppliers and automate replenishment.
- Raise and approve purchase orders
- Supplier integration and management
- Automated replenishment triggers
- Order status tracking
- Budget and spend reporting
Stock Alerts & Reports
Receive automated alerts for low stock, expiry dates, and discrepancies. Generate detailed audit-ready reports on demand.
- Low stock automated alerts
- Expiry date monitoring
- Discrepancy detection and flagging
- Audit-ready report generation
- Custom alert thresholds
Demand Forecasting
Use historical data and trend analysis to predict future stock requirements and optimise purchasing decisions.
- Historical data trend analysis
- Future stock requirement prediction
- Purchasing decision optimisation
- Seasonal demand modelling
- Supplier lead time integration