Build a rota that reflects reality.
Set a week, filter departments, assign work status and use drag-and-drop to move cover where it is needed. Print, save and reload a trusted version.
Office Staff Scheduler
Office Staff Rota & Mobile Clock-In System
Plan staff rotas, approve leave, maintain a live attendance record and prepare payroll-ready pay cards in one connected workspace. The mobile clock-in system gives staff live rota updates, holiday requests, clock-in and clock-out on their phone.
No credit card required — full access for 7 days.
Plan
Drag-and-drop weekly rotas by team.
Record
Attendance, times, notes and overtime.
Prepare
Pay cards built from real hours.
A joined-up operating rhythm
Plan staff rotas, record attendance and prepare payroll from one reliable system.
The staff rota system gives each part of the week a place: rota planning, absence, attendance and payroll preparation. Live rota updates travel with the work instead of being retyped into another spreadsheet.
Let leave update the picture.
Capture holiday type, dates, hours and notes. Approval updates the rota and keeps holiday period balances visible for each employee.
Make time in and out useful.
Staff can clock in and clock out from the mobile app; managers can review status, check-in/out times, notes and daily overtime in one live record.
Turn time into clear pay cards.
Weekly pay cards calculate worked and contracted time, overtime, standard pay, overtime pay and gross pay by person or department.
The mobile companion
A mobile clock-in system with live rota updates for every member of staff.
The mobile clock-in system gives staff a focused route to the actions they need each day. They can check live rota updates, clock in and clock out from authorised postcodes, review time history and submit holiday requests without waiting for a manager to relay information.
01
Receive live rota updates
Staff can see their current rota and live rota updates, so they know where they are expected to be before the shift begins.
02
Use the mobile clock-in system
Staff can clock in and clock out from their mobile phones. Administrators can set authorised postcodes to limit clock-in locations.
03
Book holiday without friction
Requests flow to the same review and approval process used by managers, then can be reflected directly in the rota.
Made for the manager’s desk
Workforce planning controls that keep staff rotas and attendance dependable.
A daily staff rota works when its operating rules are clear. WorkforceOS keeps staff contracts, departments, pay rules and company configuration in the same place as rota planning, attendance and payroll tasks.
Rota categories
Create colour-coded categories and nested subcategories for office work, training, client visits, leave and time off.
Staff contracts
Maintain holiday entitlement, weekday hours, standard rate, overtime rate and daily or weekly overtime rules.
Organisation rules
Set holiday periods, company contact information, departments and authorised postcodes for your service areas.
Records & reports
Save rota snapshots, maintain attendance records and prepare pay cards without breaking the connection to the source data.
A steadier way to run the week
Give every shift, absence and hour a dependable place in your staff rota system.
Bring staff rotas, a mobile clock-in system, live rota updates, holiday workflow, attendance records, pay cards and workforce controls together in one OfficeSystems workspace.
No credit card required — full access for 7 days.
PDF
Need the full walkthrough?
The user guide covers staff and department setup, the weekly rota, holiday requests, auto-assign and the core workforce workflow.
