Terms of Service

These Terms of Service ("Terms") constitute a legally binding agreement between you ("you", "your", or "the User") and OfficeSystems, owned and operated by J.Noble & Office-systems.co.uk ("OfficeSystems", "we", "our", or "us"), governing your access to and use of the website at https://www.office-systems.co.uk and all associated applications and services (collectively, the "Services").

By creating an account, activating a free trial, subscribing to any product, or otherwise accessing or using our Services, you confirm that you have read, understood, and agree to be bound by these Terms and our Privacy Policy, which is incorporated herein by reference. If you do not agree to these Terms, you must not use our Services.

If you are using the Services on behalf of a company or other legal entity, you represent and warrant that you have the authority to bind that entity to these Terms, in which case "you" refers to that entity.

OfficeSystems provides a suite of browser-based workplace management applications designed for transport, logistics, and operational businesses. The Services are provided on a subscription basis and are accessible to authorised users following successful account creation and payment of the applicable subscription fee.

The following products are currently available. Pricing is listed for reference and is subject to change in accordance with Section 15 of these Terms.

All prices are quoted in Pounds Sterling (GBP) and are exclusive of any applicable taxes unless otherwise stated. OfficeSystems reserves the right to introduce new products, modify existing products, or discontinue products at any time, subject to reasonable notice to existing subscribers.

To access our Services, you must create a free OfficeSystems account by providing your full name, email address, company name, and a secure password. You agree to provide accurate, current, and complete information during registration and to keep this information up to date.

You are solely responsible for maintaining the confidentiality of your account credentials and for all activity that occurs under your account. You must notify us immediately at admin@office-systems.co.uk if you become aware of any unauthorised use of your account or any other security breach.

OfficeSystems reserves the right to refuse registration, suspend, or terminate accounts at our discretion, including where we have reason to believe that the information provided is inaccurate, that the account is being used fraudulently, or that these Terms have been violated.

OfficeSystems offers a 7-day free trial for eligible products. Free trials are available to registered account holders who have not previously activated a trial for the same product. Each product trial may only be activated once per account.

During the trial period, you will have full access to the features of the subscribed product at no charge. The trial period begins at the moment of activation and expires automatically after seven (7) days. No credit card is required to start a trial.

Upon expiry of the trial, access to the product will be suspended unless you have subscribed by completing a payment.

Any data that you have produced during this trial period will be safe and ready to use if and when you renew your registration.

We reserve the right to modify or discontinue the free trial offering at any time without prior notice.

You may cancel your subscription at any time by contacting us at admin@office-systems.co.uk. Upon cancellation, your access to the relevant product will continue until the end of the current billing period, after which it will not be renewed.

Refund Policy: Due to the nature of our digital services, subscription fees are generally non-refundable once a billing period has commenced and access has been granted. However, we will consider refund requests on a case-by-case basis where:

All refund requests must be submitted in writing to admin@office-systems.co.uk. OfficeSystems will assess each request fairly and respond within a reasonable timeframe. This policy does not affect any statutory rights you may have under UK consumer law.

You agree to use the Services only for lawful purposes and in accordance with these Terms. You are responsible for ensuring that your use of the Services complies with all applicable laws and regulations. The following uses are strictly prohibited:

Violation of this Acceptable Use Policy may result in immediate suspension or termination of your account without refund, and may be reported to the relevant authorities where appropriate.

All content, software, code, design, graphics, user interfaces, trademarks, logos, and other materials forming part of the OfficeSystems website and applications (collectively, the "OfficeSystems IP") are the exclusive property of J.Noble & Office-systems.co.uk and are protected by applicable intellectual property laws in the United Kingdom and internationally.

Subject to your compliance with these Terms and payment of the applicable subscription fees, OfficeSystems grants you a limited, non-exclusive, non-transferable, revocable licence to access and use the Services for your internal business purposes during the subscription period. This licence does not include the right to sublicense, sell, resell, transfer, assign, or otherwise exploit the Services commercially.

Nothing in these Terms transfers any ownership of the OfficeSystems IP to you. All rights not expressly granted herein are reserved by OfficeSystems.

You retain full ownership of all data, records, and content that you input into the Services ("Your Content"), including but not limited to employee records, rota schedules, timesheet data, vehicle inspection logs, delivery records, and inventory data. OfficeSystems does not claim any ownership rights over Your Content.

By using the Services, you grant OfficeSystems a limited, non-exclusive licence to process, store, and display Your Content solely to the extent necessary to provide the Services to you. We will not use Your Content for any other purpose without your consent.

You are solely responsible for the accuracy, legality, and appropriateness of Your Content. You warrant that Your Content does not infringe the intellectual property rights, privacy rights, or any other rights of any third party, and that you have obtained all necessary consents to enter personal data about your employees, drivers, or other individuals into the Services.

You are responsible for maintaining your own backups of Your Content. While we take reasonable steps to protect data stored on our servers, OfficeSystems is not liable for any loss or corruption of Your Content.

The Services are provided on an "as is" and "as available" basis, without any warranties of any kind, either express or implied. To the fullest extent permitted by applicable law, OfficeSystems expressly disclaims all warranties, including but not limited to implied warranties of merchantability, fitness for a particular purpose, and non-infringement.

OfficeSystems does not warrant that the Services will be uninterrupted, error-free, completely secure, or free of viruses or other harmful components. We do not warrant that the results obtained from using the Services will be accurate, reliable, or meet your specific requirements.

To the fullest extent permitted by applicable law, OfficeSystems and its owner, J.Noble, shall not be liable for any indirect, incidental, special, consequential, or punitive damages, including but not limited to loss of profits, loss of data, loss of goodwill, business interruption, or any other commercial losses, arising out of or in connection with your use of or inability to use the Services, even if OfficeSystems has been advised of the possibility of such damages.

In no event shall OfficeSystems's total aggregate liability to you for all claims arising out of or relating to these Terms or the Services exceed the total amount paid by you to OfficeSystems in the twelve (12) months immediately preceding the event giving rise to the claim.

Nothing in these Terms shall limit or exclude our liability for death or personal injury caused by our negligence, fraud or fraudulent misrepresentation, or any other liability that cannot be excluded or limited under applicable UK law.

You agree to defend, indemnify, and hold harmless OfficeSystems and its owner, J.Noble, from and against any and all claims, damages, losses, liabilities, costs, and expenses (including reasonable legal fees) arising out of or in connection with: (a) your use of the Services; (b) your violation of these Terms; (c) your violation of any applicable law or regulation; or (d) any content you input into the Services that infringes the rights of any third party.

OfficeSystems will use reasonable endeavours to ensure the Services are available and accessible at all times. However, we do not guarantee uninterrupted availability. The Services may be temporarily unavailable due to scheduled maintenance, emergency maintenance, technical failures, or circumstances beyond our reasonable control (including internet outages, hosting provider issues, or force majeure events).

We will endeavour to provide advance notice of scheduled maintenance where practicable. OfficeSystems shall not be liable for any loss or inconvenience caused by temporary unavailability of the Services.

We reserve the right to modify, update, or discontinue any feature or aspect of the Services at any time. Where a change materially reduces the functionality of a product you have subscribed to, we will provide reasonable notice and, where appropriate, a pro-rata credit or refund.

Termination by You: You may terminate your account and cancel your subscription at any time by contacting us. Termination will take effect at the end of your current billing period. You will retain access to the Services until that date.

Termination by OfficeSystems: We reserve the right to suspend or terminate your account and access to the Services immediately and without prior notice if we determine, in our sole discretion, that you have violated these Terms, engaged in fraudulent activity, or if continued provision of the Services would expose OfficeSystems to legal liability.

Effect of Termination: Upon termination, your right to access and use the Services will cease immediately. We may delete your account data in accordance with our data retention policies as described in our Privacy Policy. Sections 8, 10, 11, 12, and 16 of these Terms shall survive termination.

OfficeSystems reserves the right to modify these Terms at any time. When we make material changes, we will update the "Last Updated" date at the top of this page and, where appropriate, notify you by email to your registered address or by displaying a prominent notice on our website.

Your continued use of the Services after any changes to these Terms take effect constitutes your acceptance of the revised Terms. If you do not agree to the revised Terms, you must stop using the Services and cancel your subscription.

These Terms and any dispute or claim arising out of or in connection with them (including non-contractual disputes or claims) shall be governed by and construed in accordance with the laws of England and Wales.

In the event of any dispute, we encourage you to contact us in the first instance to seek an amicable resolution. If a dispute cannot be resolved informally, both parties agree to submit to the exclusive jurisdiction of the courts of England and Wales.

Nothing in this clause affects your rights as a consumer under applicable UK consumer protection legislation.

If you have any questions, concerns, or feedback regarding these Terms of Service, please do not hesitate to get in touch with us.